Who owns the receipts?

[Ajax123]

Well you live and learn, because I got told the other day, not to pay out any expenses without a copy of the reciept, because if the hmrc come in, they want to see the back up info...just saying....

If you are paying exes to employees they should always be backed up by a legit receipt. However if you are invoicing your customers you don't provide them with your receipts surely...

 

[Pebbs]

Your work invoice is one thing for the 20% deduction on the CIS system. But I got told without fail if we dont have a copy of that reciept its not to be paid. It gets paid in full, but the back up has to be there.

 

[Ajax123]

Your work invoice is one thing for the 20% deduction on the CIS system. But I got told without fail if we dont have a copy of that reciept its not to be paid. It gets paid in full, but the back up has to be there.

So to push that to its logical extreme I work for a large company that buys materials from suppliers all the time. They buy materials from their suppliers and so on and so on. What you seem to be saying is that my company should not pay its suppliers without a copy of the receipts they have for the materials they buy from their suppliers etc etc... It just doesn't sound right.... Or am I reading it wrong??

 

[Sean Kelly]

It’s a shame as I have done a lot of work for this bloke in the past. I only get 1 or 2 jobs a year off him now. Personally I believe it is a delaying tactic, but if I had to copy receipts for adhesive from one supplier, Silicon from Topps, screws from Toolstation etc then I would spend more time collating receipts than actually tiling.

As it happens, my last adhesive buy was from the last tax year. I bought a load of gear at the beginning of April. That receipt is now filed and the file has been closed. All I could do is to send him a receipt for a brass tile trim costing £36 and a copy of the CC number.

Also, I’m not 100% confident he is paying my 20% tax contribution, and I know it is my responsibility to obtain proof of this payment, but he does not send me proof.

I am thinking this is the last time I do work for him.

 

[Sean Kelly]

I did try and find an answer to my question on the Inland Revenue site, but I just went round in circles. I rang the 0300 number and just menu after menu.

 

[White Room]

Your work invoice is one thing for the 20% deduction on the CIS system. But I got told without fail if we dont have a copy of that reciept its not to be paid. It gets paid in full, but the back up has to be there.

So any discount the small guy gets who may work for a smaller builder he will lose because of showing his receipts, I have never ever shown any to prove but that is a couple of years ago.

 

[Sean Kelly]

UPDATE - I've just been paid!!!!!! via bank xfer.

 

[John Benton]

UPDATE - I've just been paid!!!!!! via bank xfer.

The dog turd worked then

 

[AliGage]

I'm doing some flooring for a builder at the moment who is quite on the ball with things. I asked for funds for 10 bags of addy which he transferred what I requested immediately. Need about another 5 which will be added to my finl invoice. Back on site monday, ill have a chat with him and see what his take on it is. Like I say, he's quite switched on with his business which is a refreshing change for a builder!

 

[John Benton]

I'm doing some flooring for a builder at the moment who is quite on the ball with things. I asked for funds for 10 bags of addy which he transferred what I requested immediately. Need about another 5 which will be added to my finl invoice. Back on site monday, ill have a chat with him and see what his take on it is. Like I say, he's quite switched on with his business which is a refreshing change for a builder!

If he transferred monies to your account Ali, then you will have to prove where that came from and the only way you can do that is by producing an invoice for it. You can then invoice him for the additional 5. All he's done by giving you monies for 10 is in effect paying you in advance.

Good to see though that he's paying you in advance, helps with cash-flow.

 

[Pebbs]

So to push that to its logical extreme I work for a large company that buys materials from suppliers all the time. They buy materials from their suppliers and so on and so on. What you seem to be saying is that my company should not pay its suppliers without a copy of the receipts they have for the materials they buy from their suppliers etc etc... It just doesn't sound right.... Or am I reading it wrong??

Actually Alan you must be reading it wrong, because I was told that is someone is self employed and not a limited company, then we want a copy of those materials reciepts for any audit. I dont see what is wrong with asking for a copy of any materials reciepts, if you dont have those copies, the hmrc are legally entitled to claw all those payments back because you dont have the back up.

 

[Time's Ran Out]

So the receipts are just proof of purchase/expense and the co. are not claiming the invoice/vat for themselves!
The tiler could be claiming £148 total which is made up of £48 labour and £100 expenses which he has no record of. That way he would only be having 20% deducted off the £48.

 

[Gazzer]

I have never been asked for receipts only copies when I used to do Shopfitters work.

 

[Diggy]

The receipts are yours , your invoice is their receipt , it's that simple.

By all means give them a breakdown of what you supplied etc and what you are charging THEM for those materials , but it is not for you - in general - to supply them with details of your profit margin by telling them - by sending them your receipts - what YOU paid for said materials.

When was the last time anyone went to a supermarket , bought shopping , paid , received a receipt , then asked for proof of what the supermarket paid for what they just sold you?

Never I'd venture to suggest.



Diggy

 

[Dan]

What was the outcome of this, have you been paid?